Recruitment, Retention and DEI Coordinator

Posted: 02/23/2023

Applicants must apply on-line at our website: www.westernvawater.org/careers

SUMMARY OF JOB Responsible for the full life cycle of the recruiting process, including sourcing and screening candidates, coordinating the interview process, and facilitating offers and employment negotiations. Researches, develops, and implements effective recruiting and staffing strategies to attract a diverse pool of qualified and capable talent for the organization. Work with senior management in developing strategies to retain a strong work force. Coordinates and facilitate DEI Committee meetings and participates on DEI sub-committees providing HR expertise in recruitment and retention and ensuring sub-committees have clear, measurable goals. Analyzes data on/for DEI initiatives. Bachelor’s degree from an accredited college or university in Human Resource Management or related field plus five (5) or more years of related work experience. Professional in Human Resources (SPHR, PHR, SHRM) required. Certification with Talent Acquisition Specialty Credential preferred.

Includes the following. Other duties may be assigned or scheduled.
? Develops, facilitates, and implements all phases of the recruitment process.
? Collaborates with department managers to identify and draft detailed accurate job descriptions and hiring criteria.
? Seeks out and coordinates participation in Job Fairs. Preparing materials for distribution at job fairs.
? Maintains application process for employment to include maintaining on-line employment application, assisting with design of career page website and assisting with job posting and advertisement processes.
? Assist departments in screening applications and selecting qualified candidates for interviewing.
? Assist divisions with the interview process to include attending and participating in interviews and overseeing preparation of interview questions and other hiring and selection materials.
? Participates in HRIS system upgrades, new developments, new functions etc. Trains appropriate HR staff and employees on new/changed processing in relationship to recruitment management.
? Collaborates with the hiring manager and/or other human resource staff during the offer process, identifying and recommending salary ranges, incentives, start dates, and other pertinent details.
? Oversee the Adult and Registered High School Student Apprenticeship Program assuring Apprentice Program meets DOLI and DOE compliance.
? Design and implement recognition and appreciation programs across the organization to increase retention.
? Develop and conduct “stay” interviews towards the goal of strengthening employee retention strategies.
? Work with management to assess and plan developmental opportunities for employees.
? Assist interested employees with career planning.
? Promotes employee relations to retain employees. ? Coordinates and facilitates the quarterly DEI Committee meetings and sets agenda. ? Participates on and assist DEI sub-committees in interpreting, analyzing and clearly communicating to DEI Committee the needs and concerns of the team. ? Ensures sub-committees have clear, measurable goals developed. ? Analyze data on DEI initiatives and provides monthly updates to the Director of HR.
? Interpret, apply, and ensure compliance with laws, rules, and policies throughout all processes.


To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
? Excellent interpersonal skills with good negotiation tactics.
? Strong collaboration and teamwork skills are necessary, as well as the judgement and interpersonal skills to interact with diverse leaders at all levels of the organization.
? Ability to handle confidential and sensitive information
? Ability to create and implement sourcing strategies for recruitment for a variety of roles.
? Excellent time management skills with a proven ability to meet deadlines.
? Familiarity with laws, regulations, and best practices applicable to hiring and recruitment.
? Ability to make informed decisions based on limited fact and guidance.
? Considerable knowledge of the principles and proactive of human resources administration.
? Ability to present ideas and recommendations clearly and concisely both orally and in writing.
? Ability to establish and maintain effective working relationships with Water Authority officials, employees and the public.
? Ability to assist in evaluating applicants’ qualification and establish good interview practices across division.
? Good oral presentation and training skills.
? Ability to learn the technical work and procedures of human resources such as job analysis, job classification, salary determination, employee selection, training, computer technology or benefits administration.
? Ability to keep statistical records and make regular and special reports.
? Ability to use tact and courtesy. ? Proficient with Microsoft Office applications including Excel, Word, Outlook, and PowerPoint; Prior experience with an HRIS and/or Applicant Tracking system such as Oracle and MUNIS
? Ability to work with minimal supervision.
? Ability to work safely and obey all safety rules.

Bachelor’s degree from an accredited college or university in Human Resource Management or related field plus five (5) or more years of related work experience.

? Must possess a valid Virginia driver's license or have the ability to obtain one within 60 days of employment date. No more than six (6) demerit points on driving record if required to drive Water Authority vehicles.
? Professional in Human Resources (PHR, SPHR, SHRM) certification required.
? Talent Acquisition Specialty Credential preferred.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
? While performing the duties of this job, the employee is regularly required to walk, stand, and sit; use hands to finger, handle or feel; reach with hands and arms; talk and hear.
? While performing the duties of this job, the employee is occasionally required to stoop, kneel, crouch, bend, climb, balance, crawl or reach overhead.
? Specific vision abilities required by this job include ability to adjust focus. If corrective lenses are noted on driver’s license, the lenses must be worn when operating Authority vehicles.
? Repetitive movement using keyboard and/or office equipment is involved.
? Employee must be able to sit for an extended amount of time at a desk or workstation.
? Employee must regularly lift, carry and/or move up to 20 pounds and occasionally 30 pounds. Assistance is required on weight amounts above those listed. Failure to do so could result in injury and denied Worker's Compensation benefits.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
? The noise level in the work environment is usually low.
? Employee is subject to normal work conditions as required in an office setting.
? Employee may occasionally be subject to exposure to moderate or high noise level, extreme outside weather conditions, uneven, steep, slippery terrain conditions, dusty conditions and wet and/or humid conditions.

The above statements describe the general nature and level of work assigned to in this job position. They should not be construed as an exhaustive list of all job duties or tasks performed by personnel so classified.
The following will identify the selection guidelines for job placement:
? WVWA application
? Rating of education, experience, training and qualifications
? Reference checks
? Interview with WVWA management team
? Applicant must pass a pre-employment physical and drug/alcohol test
? A criminal background check and social security number verification will be performed. The results must match information provided by the applicant on the WVWA application
? Job related test might be required and would be administered to all applicants applying for the position